Center Administrative business coordinator

Reports to: Center Director

Job Responsibilities

Included but not limited to:

  • Answer, screen, and dispatch incoming phone calls in a pleasant, professional, and courteous manner
  • Greet visitors, families, and members in a pleasant, professional, and courteous manner
  • Efficiently and accurately receive and process members through the check in and check out procedure
  • Perform general office functions such as coordinating mail, data input, file maintenance, and copying and assembling of documents to support the center’s enrollment and employment efforts
  • Prepare bi-weekly payroll for submission
  • Print and mail bi-weekly invoicing
  • Submit third party reimbursement claims as outlined by individual organizations
  • Support center marketing efforts with preparation of marketing packets and support marketing email campaigns
  • Assist with preparing and sending prospect information
  • Perform all daily scheduling of Town Square members and ADS data entry
  • Assist with dissemination of any center communication as requested
  • Willing to assist in after hour events held at Town Square
  • Assure all Town Square property—furniture, equipment, supplies, and resources are well maintained


This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.


  • Minimum high school diploma
  • Minimum of two years in an office managerial setting
  • Ability to communicate pleasantly and effectively with callers, members and their families, and co-workers
  • Familiar with standard office management procedures
  • Team player who has excellent verbal and communication skills and is detail-oriented
  • Strong computer skills; proficient in Microsoft Office Suite and Quick Books, with ability to quickly master new software
  • Ability to work independently and with a team, while prioritizing as needed to accomplish daily tasks
  • Successful results of background check, and where applicable, additional state specific regulatory requirements.

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